The past few months have pushed each one of us to adopt remote working from the comfort of our home. That has led to cloud storage so tightly amalgamated into mobile operating systems and desktops. We’re all syncing more data than ever to and from the cloud storage, including our videos, documents, pictures, music, and passwords among others.
There are tons of advantages to having access to all your data and files anywhere and from any device, but it should not open the door to hackers accessing your sensitive information from a different device. We have curated ways to keep your cloud storage safe and secure.
Wipeout your ‘Deleted’ files
Many cloud storage services have a recycle bin, retaining deleted files for a few days or weeks, just in case you wish to restore them. Often, this can be helpful and be of assistance if a hacker tries to delete your account. That said, you might also want to consider that these files are deleted for good and can no longer be recovered to be safe.
If you’re getting rid of something that you don’t even want to retrieve and that you don’t want others to find, then ensure the files are truly gone.
2. Use Strong Passwords and Two-Factor Authentication
The standard security tips apply to your cloud storage account as well. You might as well pick long and unique passwords that are almost impossible to guess, or you can use a password manager. Passwords are meant to be kept discrete and safe.
Once you have a strong password in place, you should also turn on the 2FA, if available. Generally, most of the popular cloud storage support 2FA. Enabling this will ensure no one will be able to get to your cloud storage account even if they manage to get hold of your username and password.
3. Turn on Account Alerts
The majority of the well-known cloud storage services have the facility to send alerts to you about any significant account events, such as sign in from a new device, or multiple sign-ins, hence, it is crucial to ensure these account alerts are switched on. Besides, you might be able to subscribe to alerts about your account activity, such as files and folders that have been deleted, or new shares that have been created.
You should be able to keep an eye on your cloud account activity and act swiftly in case of suspicious activity.
4. Audit Your File and Folder Shares
Cloud storage services have their pros and cons. They are perfect for sharing files or documents with others, be it with your work colleagues or family members. But at the same time, it can leave your files/ data open to unauthorized access if someone with ill intention finds links to your cloud storage account. Be mindful of who you share your data with. You can also add passwords and expiration dates to the content that you share if such features are provided by your cloud storage services.
Also, it is best if you run an audit, from time to time, of all the files and folders that you may have shared and that are active on your account.
5. Deactivate Old Devices with Access
Nowadays, almost every other cloud storage services allow you to sync files and data from multiple devices, so if you change your phone or switch jobs or maybe even use a new computer, it’s critical that you permanently discard and deactivate your old devices access. This will ensure whomever has your old devices does not have access to your private and confidential information.
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